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Job – Administrative Assistant / Front Office

Vacuum Technology provides a rewarding, challenging, and interesting opportunity to use and develop a wide variety of skills and experiences. Employees are a company’s most valuable asset, and VTI responds with a comprehensive benefits package and recreational facilities pictured and detailed here.

Job Description - Administrative Assistant / Front Office

Position Purpose:

Performs a range of customer service, administrative and office duties to
support the overall team functions of the company.

Principal Duties:

  • Operates switchboard – answers and fields phone calls
  • Welcomes visitors and coordinates customer and vendor visits within VTI
  • Files orders and purchase orders, pulls orders for order entry and maintains filing cabinets
    by archiving older files
  • Makes travel reservations for employees (Flight, Hotel, Car)
  • Coordinates luncheons for customers and VTI staff
  • Schedules the conference room and keeps it and the foyer tidy
  • Oversees both break rooms for cleanliness; launders and restocks break room towels
  • Prepares the Kitchen Duties Cleaning Schedule for front and back kitchens
  • Performs inventory check, purchases and maintains active listing of cleaning supplies,
    office supplies and printer cartridges
  • Processes incoming and outgoing mail, prepares checks for deposit, pulls files to match
  • Insures fax machine and copier machines are serviced and kept in working order
  • Assists employees with copying reports, binding training manuals, and provides general
    office support
  • Maintains and updates listings of VTI personnel, telephone extensions, and emergency
  • Assigns Return Merchandise Authorization numbers
  • Performs other clerical and administrative tasks as assigned by supervisor


  • Associate’s Degree in Business or equivalent
  • Eight to ten years of office experience
  • Trained in office procedures and use of office equipment
  • Knowledge of Windows, Microsoft Office, specifically Word and Excel
  • Acute attention to detail
  • Ability to communicate accurately and clearly both orally and in writing
  • Demonstrates a pleasant and professional telephone manner
  • Maintains professionalism, discretion, and focus. Goal oriented, multitasker, willing to help
    others, follows directions and is proactive when working independently or with others

For more information and submittal of resume contact:
Michelle Solomon /

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